Receptionist

Purpose: The Office Receptionist shall handle incoming calls and perform general administrative duties and direct visitors or incoming calls to the appropriate office.   The Receptionist shall also be responsible for booking the Kwah Hall events, Carrier Ball Field bookings and the Sowchea Beach Camp Lot bookings.  Upkeep of all public postings on the Kwah Hall and Administration bullentin boards.

 Reporting Manager: Office Manager

Type: Full-Time

Number of Positon: 1

Pay Grid Range: $21.05 - $24.34 pending on experience

 RECEPTION:

  • Greet visitors to the administration Office, answer phone calls, takes messages and provide office support for other departments.
  • Determine visitors needs and direct them to the appropriate staff member.
  • Provide general clerical support for the administration office.
  • Answer incoming telephone calls courteously and promptly.
  • Screen and forward calls to the appropriate staff members, or take message in their absence.
  • Update and distribute the Band telephone directory as changes occur.
  • Arrange to send and receive Courier (Purolator/DHL) deliveries.
  • Type, photocopy and compile letters, memos, notices, or other documents and reports as requested by the supervisor.
  • Keep front area of office neat and remove excess debris from desks.
  • Montior telephone answering and mail box service to ensure that is is kept up to date functioning properly.
  • Monitor general mailox and record messages for distribution to appropriate staff members.
  • Answer routine enquiries from visitors and direct them to the proper staff member as appropriate, or take accurae messages in the staff person’s absence.
  • Keep accurate records of where persons away at meetings are and when they will return.
  • Operate office machines and equipment.
  • Ensure that all windows and doors are lockes and secured at the end of each work day.
  • Ensure that all heaters and coffee makers are turned off a the end of the day.
  • Other duties as may be assigned by the supervisor.

 Requirements:

  • High School Diploma
  • Effective working skills of MS Word, Excel and e-mail.
  • Knowledge of standard office procedures and practices.
  • Clear written and verbal communications.
  • Good time management skills and attention to detail.
  • Able to deal with people sendtiively and politely.
  • Strong work ethic and positive team attitude.
  • High degree of professionalism, honesty and confidentiality.
  • Valid BC Class 5 Driver’s License.

 Working Conditions

  • Meeting people, making phone calls and sending emails.
  • Extensive computer usage and sitting for long periods of time.
  • Manual dexterity required to use desktop computer and peripherals.

 Hours of Work

Regular hours of work will be from 8:00am - 4:00pm for 7 hours per day from Monday to Friday up to 35 hours per week. It is expected that all work will be completed within your regular working hours, however, you may be required from time to time to work outside your normal hours of work.

 Interested applicants may send their cover letter and resume to the above address or email to: jobs@nakazdliwhuten.ca

Or click here to apply: Current Openings | Recruitment

Only candidates selected for interviews will be contacted